Comprehensive Guide to Submitting GSTR-10 on the GST Portal

Individuals or entities whose Goods and Services Tax (GST) registration has been voluntarily surrendered or compulsorily cancelled are required to submit GSTR-10. This document serves as a final declaration detailing the stock of goods held by the taxpayer on the day immediately preceding the date of their registration cancellation. As a singular, non-recurring return, it must be submitted within a three-month period from either the date of cancellation or the issuance of the cancellation order, whichever event occurs first.

Essential Conditions for GSTR-10 Filing

To successfully file Form GSTR-10, the following criteria must be met:

1. Taxpayers need to possess a valid User ID and password for the GST portal.
2. If the taxpayer applied for cancellation of registration, an official order confirming the cancellation must have been issued.
3. In cases where tax authorities initiated the cancellation themselves (suo moto), an order for registration cancellation must also have been issued.

Step-by-Step Procedure for GSTR-10 Submission on the GST Portal

Follow these instructions to complete your GSTR-10 filing:

Step 1: Access the GST Portal

Log in to your account on the official GST portal.

Step 2: Navigate to the GSTR-10 Section

From the main menu, go to Services > Returns > Final Return.

A crucial message will appear; read it thoroughly before clicking on 'Prepare Online'.

The GSTR-10 – Final Return page will then be displayed.

Step 3: Provide Correspondence Address

Input your current correspondence address and then click 'Save'.

A confirmation message will appear once the address is successfully updated.

Step 4: Update Details for Chartered Accountant or Cost Accountant

Under the 'Particulars of certifying Chartered Accountant or Cost Accountant' section, enter the following information:

• Name of the accounting firm.
• Name of the Chartered Accountant or Cost Accountant who issued the certificate.
• Membership number of the certifying firm or individual.
• Date when the certificate was issued.

Attach a digital copy (scanned) of the certificate.

After entering all details, click 'Save CA Details'. A confirmation message will confirm the successful update.

Step 5: Input Stock Details

This step involves reporting details of goods held in stock (including inputs within semi-finished or finished goods) on which Input Tax Credit (ITC) was previously claimed. These details are essential for reversing the ITC claimed under either the pre-GST or GST regimes.

The information should be entered in two categories:

• Goods with invoices: Utilize tables 8A, 8B, and 8C.
• Goods without invoices: Utilize table 8D.

Completing Tables 8A, 8B, and 8C:

1. Click on the tile labeled '8A, 8B and 8C – Goods with invoices'.
2. Select 'Add Details'.
3. Choose the supplier’s registration type from the available drop-down menu.
4. Enter the invoice details under either the GST or Central Excise (CX)/VAT regime options. After adding each item on the invoice using the 'Add' button, click 'Save' to continue.

For GST invoices, the required details are:

• GSTIN Number
• Invoice/Bill of Entry Number
• Invoice/Bill of Entry date
• Item details

For Central Excise/VAT invoices, the required details are:

• CX/VAT Number
• Invoice/Bill of Entry Number
• Invoice/Bill of Entry date
• Item details

Upon successful entry, you will be redirected to the GSTR-10 dashboard, where tables 8A, 8B, and 8C will show updated totals for records and goods value.

Completing Table 8D:

Similarly, update the details in table 8D – for goods without invoices. Click 'Save' once completed. For this table, instead of invoice specifics, you need to provide the type of goods, description, total quantity, and taxable value.

After data submission, the GSTR-10 page will reflect the updated details in Table 8D.

Step 6: Review the Draft GSTR-10

After all information has been entered, click 'Preview Draft GSTR-10' to review a summary of your Form GSTR-10. You can download this summary page to verify all the entered details.

Step 7: Finalize Payment for GSTR-10Submission

Click on the 'Proceed to file' button. A pop-up message will indicate that the 'Proceed to file request has been received'. Click 'Refresh'.

Once the status of Form GSTR-10 changes to 'Ready to File', the 'Amount of tax payable and paid' tile will become active. Click this tile to proceed.

The system will display your available balance in the cash and credit ledgers. There are two potential scenarios:

Case 1: Insufficient Balance in Cash/Credit Ledger

If the available balance is less than the amount required to settle your liabilities, you can use the available funds from your cash/credit ledger for partial payment. For the remaining amount, click 'Create Challan' to make payment through:

• Net banking
• Over the counter
• NEFT/RTGS

Case 2: Sufficient or Excess Balance in Cash/Credit Ledger

If your available balance is equal to or greater than the required liability, no additional cash payment is needed. You can fully offset the liabilities using the funds available in your cash/credit ledger.

Step 8: Final Review of Draft GSTR-10

Before making the final payment, perform another review of the draft GSTR-10.

Step 9: Submit and File Form GSTR-10

Select the 'Declaration' checkbox and choose the signatory details from the drop-down list. Then, click 'File GSTR-10'. Confirm your action by clicking 'Yes' on the subsequent pop-up message.

The 'Submit application' page will appear, offering options to file using either a Digital Signature Certificate (DSC) or Electronic Verification Code (EVC).

Mandatory Records Post-Cancellation

Even after registration cancellation, taxpayers are still obligated to maintain the following records:

1. Register of goods produced
2. Purchase Register
3. Sales Register
4. Stock Register
5. Input Tax Credit availed
6. Output tax liability
7. Output tax paid