WFYI logo

A Guide to Creating Consolidated E-Way Bills Through the Official Portal

Consolidated e-way bills simplify the transportation of multiple consignments in a single vehicle under GST. This guide outlines the essential prerequisites and a step-by-step process for generating these bills on the official e-way bill portal. It also covers procedures for bulk generation, printing, and re-generating consolidated e-way bills to update vehicle details.

📖 3 min read read🏷️ Consolidated E-Way Bill

Shipping numerous consignments in a single vehicle can pose challenges, especially when managing multiple invoices. The consolidated e-way bill offers an effective solution for such scenarios. This single document, known as EWB-02, aggregates details from various individual e-way bills. Transporters or suppliers who need to move multiple goods in one conveyance can efficiently utilize this feature available on the official e-way bill portal.

Essential Requirements for Consolidated E-Way Bill Generation

To generate a consolidated e-way bill, certain conditions must be met:

  • Successful registration on the e-way bill portal.
  • Possession of all relevant invoices, bills, or challans for the goods being transported.
  • The user must be a registered transporter or have already created the individual e-way bills.
  • For road transport, either the Transporter ID or the vehicle number is mandatory.
  • For transportation by rail, air, or ship, the Transporter ID, transporter document number, and the document's date are required.
  • Furthermore, all individual e-way bill numbers for consignments grouped into a single conveyance must be available.

Step-by-Step Procedure for Creating a Consolidated E-Way Bill

Follow these instructions to generate a consolidated e-way bill:

  1. Access the e-way bill portal by logging in.
  2. On the dashboard, locate and select the 'Consolidated EWB' option from the left-hand menu, then choose 'Generate new'.
  3. Input the necessary information, which includes:
    • The chosen transport mode (e.g., Rail, Road, Air, Ship).
    • The 'From State' selected from the available drop-down list.
    • The exact 'Vehicle Starts From' location where the goods begin their journey.
    • The 'Vehicle No.'
    • The individual EWB numbers; other relevant fields will automatically populate based on these entries.
  4. After all details are accurately entered, click 'Submit'.

Upon successful submission, Form EWB-02 will display, featuring a distinct 12-digit consolidated e-way bill number. It is crucial to print this document and ensure it accompanies the goods during transit via the specified mode and conveyance.

How to Generate Consolidated E-Way Bills in Bulk

The e-way bill platform also supports the generation of multiple consolidated e-way bills simultaneously. To utilize this feature, users must prepare an Excel file containing the consolidated e-way bill details and convert it into a single JSON file using the EWB bulk convertor. The procedure is as follows:

  1. Prepare an Excel file with all consolidated e-way bill information and convert it into a single JSON file, ensuring it is ready for upload to the e-way bill portal.
  2. Log into your e-way bill portal account. From the 'Consolidated EWB' menu, select the 'Generate Bulk' option.
  3. Browse and select the prepared JSON file from your system, then click 'Upload & Generate' to complete the process.

How to Print Consolidated E-Way Bills

To obtain a physical copy of your consolidated e-way bills, follow these instructions:

  1. Navigate to either the 'e-way bill' or 'Consolidated EWB' section and select the 'Print Consolidated EWB' sub-option.
  2. Input the specific 12-digit consolidated e-way bill number, or the relevant e-way bill number, then click 'Go'.
  3. Once the e-way bill or consolidated e-way bill is displayed, select either the 'Print' or 'detailed print' button to proceed.

Re-generating Consolidated E-Way Bills

This functionality allows transporters and taxpayers to update vehicle information associated with a specific consolidated e-way bill. The 'Re-generate' option is accessible within the consolidated EWB section of the portal.

Further Reading

Frequently Asked Questions

What is the purpose of the Goods and Services Tax (GST) in India?
The Goods and Services Tax (GST) was introduced in India to streamline the indirect tax system, replacing multiple cascading taxes levied by central and state governments. Its primary purpose is to create a unified national market, simplify tax compliance, and boost economic growth through a single, comprehensive tax regime on the supply of goods and services.
Which types of GST are applicable in India?
In India, four main types of GST are applicable: Central GST (CGST) collected by the Central Government, State GST (SGST) collected by State Governments, Integrated GST (IGST) levied on inter-state supplies and imports by the Central Government, and Union Territory GST (UTGST) for supplies within Union Territories.
Are all goods and services subject to GST, or are there exemptions?
While most goods and services fall under the GST regime in India, there are certain exemptions. Essential items, unbranded food items, certain healthcare and educational services, and specific agricultural products are often exempted or taxed at lower rates to ensure affordability and support public welfare.
How does a business register for GST in India?
Businesses in India typically register for GST online through the official GST portal. The process involves submitting necessary documents like PAN, Aadhar, proof of business registration, and bank account details. Once verified, a unique Goods and Services Tax Identification Number (GSTIN) is issued to the applicant.
What are the consequences of non-compliance with GST regulations?
Non-compliance with GST regulations in India can lead to various penalties, including fines, interest charges on delayed payments, and even prosecution in severe cases. Common issues include failure to register, late filing of returns, incorrect tax payments, and non-issuance of proper invoices.

Share Article

Browse by Topics

Related Articles

Popular Articles