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Guide to Online E-Way Bill Generation on the Portal

This article provides a comprehensive guide to generating e-Way Bills (EWB-01) online via the official portal. It details the essential prerequisites, including portal registration and required documentation. The step-by-step process covers logging in, initiating a new EWB, filling out critical information such as transaction type, item details, and transporter information, and finally, generating and printing the unique 12-digit e-Way Bill.

📖 3 min read read🏷️ E-Way Bill Generation

The official e-Way Bill (EWB) portal facilitates various functions related to e-Way Bills, including the creation of single or consolidated bills, modifications to vehicle details for existing EWBs, and cancellation of previously generated bills. EWB-01 documents can be produced through three primary methods: web-based generation, SMS, or e-Invoicing. This guide outlines the detailed procedure for generating e-Way Bills directly on the web-based e-Way Bill portal.

Requirements for E-Way Bill Creation

Certain conditions must be met before an e-Way Bill can be generated, irrespective of the chosen method:

  • Successful registration on the EWB portal.
  • Availability of the pertinent Invoice, Bill, or Challan for the goods consignment.
  • For road transportation, either the Transporter ID or the Vehicle number is necessary.
  • For transport via rail, air, or ship, the Transporter ID, along with the transport document number and its date, is required.

Step-by-Step E-Way Bill Generation Process

To generate an E-Way Bill (EWB-01) online, follow these steps:

Step 1: Log in to the System

Access the e-Way Bill system. Input your username, password, and the displayed captcha code, then click 'Login'.

Step 2: Initiate New E-Way Bill Generation

From the dashboard's left-hand menu, select the 'E-waybill' option and then click 'Generate new'.

Step 3: Complete the E-Way Bill Form

Fill in the required information on the form that appears:

  1. Transaction Type: Choose 'Outward' if you are the consignment's supplier, or 'Inward' if you are the recipient.

  2. Sub-type: Select the appropriate sub-type. Options vary based on whether 'Outward' or 'Inward' was selected. For instance, 'SKD/CKD' refers to Semi Knocked Down or Complete Knocked Down conditions.

  3. Document Type: Specify the type of document, such as Invoice, Bill, Challan, Credit Note, Bill of Entry, or 'Others' if none of these apply.

  4. Document Number: Provide the corresponding document or invoice number.

  5. Document Date: Enter the date of the invoice, challan, or other document. The system prevents entry of future dates.

  6. From/To Details: Input the sender's ('From') or receiver's ('To') details based on your role as supplier or recipient. If the counterparty is unregistered, use 'URP' in the GSTIN field to indicate an 'Unregistered Person'.

  7. Item Details: Provide comprehensive information for each item in the consignment, categorized by HSN code. This includes:

    • Product name
    • Description
    • HSN Code
    • Quantity
    • Unit
    • Value/Taxable value
    • Applicable tax rates (CGST, SGST, or IGST in percentage)
    • Cess tax rate (if any, in percentage)

    The details entered here may automatically populate relevant sections in your GST Return during filing on the GST portal.

  8. Transporter Details: This section requires specifying the mode of transport (Road, Rail, Ship, or Air) and the estimated distance in kilometers. Additionally, provide either:

    • The Transporter's name, Transporter ID, transport document number, and date; OR
    • The vehicle number used for transportation (e.g., AB12AB1234, AB12A1234, AB121234, or ABC1234).

    For frequently used products, clients, suppliers, and transporters, consider updating the 'My Masters' section on the dashboard beforehand.

Step 4: Submit and Generate

Click 'Submit'. The system will validate the entered data and report any errors. If successful, your request will be processed, and an E-Way Bill in Form EWB-01, featuring a unique 12-digit number, will be generated. This printed E-Way Bill must accompany the goods during transport.

Printing an E-Way Bill

To print a previously generated e-Way Bill:

Step 1: Access Print EWB Option

Navigate to the 'e-Waybill' menu and select the 'Print EWB' sub-option.

Step 2: Retrieve E-Way Bill

Input the 12-digit e-Way Bill number and click 'Go'.

Step 3: Print Document

On the displayed EWB, click either the 'Print' or 'Detailed Print' button to obtain a physical copy.

Further Reading

Frequently Asked Questions

What is the primary purpose of an e-Way Bill in India?
The e-Way Bill is an electronic document required under the GST regime for the movement of goods exceeding a specified value. Its primary purpose is to track the movement of goods and ensure compliance with GST laws, preventing tax evasion.
Are there any goods exempted from e-Way Bill requirements?
Yes, certain goods are exempted from e-Way Bill requirements. These typically include specified articles of daily use, certain agricultural produce, and goods transported for purposes other than supply, among others. The exact list can vary and is notified by the government.
How long is an e-Way Bill typically valid?
The validity period of an e-Way Bill depends on the distance the goods are to be transported. For every 200 km or part thereof, the e-Way Bill is typically valid for one day, starting from the date and time of generation. Longer distances grant extended validity.
What are the consequences of not carrying a valid e-Way Bill during transit?
Failure to carry a valid e-Way Bill during the transportation of goods can lead to penalties, including fines. The goods and the conveyance may also be detained or confiscated by tax authorities until the appropriate taxes and penalties are paid.
Can an e-Way Bill be canceled or updated after generation?
An e-Way Bill can be canceled if the goods are not transported or if the details provided are incorrect, typically within 24 hours of generation. Minor updates to vehicle details can be made without canceling the entire e-Way Bill, but other significant changes usually require cancellation and regeneration.