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Guide to Generating E-Way Bills Through the Official Portal

This article offers a comprehensive guide to generating e-way bills (EWB-01) on the official government portal. It outlines the essential prerequisites, including portal registration and necessary document details, before detailing a step-by-step procedure. The guide covers logging in, filling various consignment and transporter information fields, and finalizing the bill generation, along with instructions on how to print the generated e-way bill for transport.

📖 3 min read read🏷️ E-Way Bill

The official e-way bill (EWB) portal offers a comprehensive platform for managing e-way bills. Users can generate both individual and consolidated e-way bills, update vehicle numbers for existing bills, cancel previously issued EWBs, and perform various other related functions.

E-way bills, specifically Form EWB-01, can be created using two primary methods:

This article details the step-by-step procedure for generating e-way bills directly on the web-based e-way bill portal.

Essential Requirements for E-Way Bill Creation

Before generating an e-way bill, regardless of the method chosen, certain prerequisites must be met:

  • Registration on the official EWB portal is mandatory.
  • The relevant Invoice, Bill, or Challan pertaining to the goods consignment must be readily available.
  • For road transport, either the Transporter ID or the vehicle registration number is required.
  • If goods are transported by rail, air, or ship, the Transporter ID, transport document number, and the document's date are necessary.

Procedure for Generating E-Way Bills on the Portal

Here is a detailed guide for creating an E-Way Bill (Form EWB-01) online.

Step 1: Access the E-Way Bill System

Navigate to the e-way bill system website. Input your username, password, and the displayed captcha code, then click 'Login' to proceed.

Step 2: Initiate New E-Way Bill Generation

From the dashboard, locate and click on the 'Generate new' option found under the 'E-waybill' menu on the left side.

Step 3: Complete the E-Way Bill Form

Fill in the required information on the form that appears:

  1. Transaction Type: Choose 'Outward' if you are the supplier of the consignment, or 'Inward' if you are the recipient.
  2. Sub-type: Select the appropriate sub-type. If 'Outward' is chosen, options such as Supply, Export, Job Work, SKD/CKD (Semi Knocked Down / Complete Knocked Down), Recipient Not Known, For Own Use, Exhibitions or Fairs, Line Sales, or Others will be available. If 'Inward' is selected, options like Supply, Import, Job Work Return, SKD/CKD, For Own Use, Exhibitions or Fairs, or Others will appear.
  3. Document Type: Specify the type of document, such as Invoice, Bill, Challan, Credit Note, Bill of Entry, or 'Others' if none of the listed options apply.
  4. Document Number: Enter the unique number of the invoice or other relevant document.
  5. Document Date: Select the date displayed on your invoice, challan, or other document. The system prevents entering a future date.
  6. From/To Details: Depending on whether you are the supplier or recipient, provide the details for the 'To' or 'From' section. If the supplier or client is unregistered, enter 'URP' in the GSTIN field to indicate an 'Unregistered Person'.
  7. Item Details: Provide a detailed breakdown of the consignment for each HSN code. This section requires:
  • Product name
  • Description
  • HSN Code
  • Quantity
  • Unit of measurement
  • Value or taxable value
  • Applicable CGST and SGST or IGST tax rates (as percentages)
  • Applicable Cess tax rate (as a percentage), if any.

Upon e-way bill implementation, the information entered here can be automatically populated into the corresponding GST Return when filing on the GST portal.

  1. Transporter Information: This section mandates specifying the mode of transport (Road, Rail, Ship, Air) and the approximate distance in kilometers. Additionally, you must provide either:
  • The Transporter's name, Transporter ID, Transporter Document Number, and Date; OR
  • The vehicle registration number used for transporting the consignment.

Vehicle number format examples include AB12AB1234, AB12A1234, AB121234, or ABC1234.

For frequently used products, clients/customers, suppliers, and transporters, it is advisable to first update the 'My Masters' section on the login dashboard before proceeding.

Step 4: Finalize and Generate

Click 'Submit'. The system will validate the entered data and display any errors. If the information is correct, your request will be processed, and an e-way bill in Form EWB-01, complete with a unique 12-digit number, will be generated.

The generated e-way bill should be printed and carried with the goods during transport using the specified mode and conveyance.

How to Print an E-Way Bill

You can print an e-way bill at any time by following these steps:

Step 1: Under the 'e-Waybill' option, select the 'Print EWB' sub-option.

Step 2: Enter the specific 12-digit e-way bill number and click 'Go'.

Step 3: On the displayed EWB, click either the 'Print' or 'Detailed Print' button.

Further Reading

Frequently Asked Questions

What is the Goods and Services Tax (GST) in India?
The Goods and Services Tax (GST) is an indirect tax levied on the supply of goods and services in India. It replaced multiple cascading taxes levied by the central and state governments, aiming to streamline the tax structure.
Who is required to register for GST?
Businesses exceeding a certain annual turnover threshold are generally required to register for GST. This threshold varies based on the nature of goods or services and the state of operation, typically ₹20 lakh or ₹40 lakh for goods and ₹10 lakh or ₹20 lakh for services in special category states.
What are the different types of GST in India?
In India, there are four main types of GST: Central GST (CGST) and State GST (SGST) for intra-state supplies, Integrated GST (IGST) for inter-state supplies and imports, and Union Territory GST (UTGST) for supplies within Union Territories without a legislature.
How does Input Tax Credit (ITC) work under GST?
Input Tax Credit (ITC) allows businesses to claim credit for the GST paid on purchases of goods and services that are used for further business activities. This credit can then be used to offset the GST liability on their outward supplies, reducing the overall tax burden.
What is the purpose of an e-way bill under GST?
An e-way bill is an electronic document required for the movement of goods exceeding a specified value (typically ₹50,000) from one place to another. Its purpose is to track the movement of goods and ensure compliance with GST regulations, preventing tax evasion and promoting transparency in logistics.

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